AVALON VILLAGE

HOMEOWNERS’ ASSOCIATION

EMERGENCY MEETING

OF THE DIRECTORS

December 20, 2024

6:00PM-6:30PM

5563 JEFFREY WAY

Agenda

1. Call meeting to order         

2. Close meeting for Executive session

                Discuss Contractor Issues and conflicts of interest

3. Open meeting

4. Close meeting

AVALON VILLAGE

HOMEOWNERS’ ASSOCIATION

MEETING

November 7, 2024

6:00pm-7:00pm

Meadow View Middle School

1855 Legacy Street, Eugene OR

In the Cafeteria

AMENDED AGENDA

 Approve meeting minutes from April 25, 2024

 Introductions

 Financial Reports

Review 2025 Proposed Budget

            2024 Budget Comparative

            Reserve Account Balance

            Delinquency Report

 Officers & Directors-

            Welcome New Directors

             Directors vote for open officer positions

            Corporate Transparency Act Requirements

Reserve Study

             Review Proposal

 Other Business

Certified Board Training

Notice to Living Concepts November 2024

           Legal requirements for compliance

          Open Forum

  Adjournment- Next Meeting February 7, 2025

AVALON VILLAGE
HOMEOWNERS’ ASSOCIATION

EMERGENCY MEETING OF THE DIRECTORS

EXECUTIVE SESSION

 October 11, 2024
6:00PM-7:00PM

IN PERSON DIRECTORS ONLY

5563 JEFFREY WAY

AGENDA

1.       Call meeting to order.

2.       Verify attendance have directors for quorum.

3.       Close meeting for executive session.

                   Discuss legal challenges referencing the history of BOD documents.

                    Approve meeting with the council and meeting date.       

                   Discuss BOD Training

                             Agree and set date for BOD Training

4.       End executive session.

5.       Adjourn meeting.

AVALON VILLAGE

HOMEOWNERS’ ASSOCIATION

HOMEOWNERS’ ANNUAL MEETING

September 26, 2024

6:00PM-7:00PM

Abby’s Pizza

1976 Echo Hollow Rd

( Please RSVP by 9/15/2024 this is a catered event)

AGENDA

• 1. Calling of the roll and certifying of proxies

  • (Certification of a quorum: At least 20% of homeowners in person or with

  written proxy.)

• 2. Introduction of members present

• 3. Officers/Directors Election-

  • President - 2year term

  • Secretary- 2 year term

  • Director(s)- 2year term

    • 3- Open Director Positions

  • Elect Nominees for open positions

• 4. Discuss Legal Challenges

• 5. Review 2024 Proposed Budget

• 6. New Business

  • Appoint Officers

  • Schedule BOD meeting with Attorney to meet for before next quarterly meeting

• 7. Open Forum 2 min

Below is the agenda for this meeting

Annual Meeting of the Board of Directors Agenda

Avalon Village Homeowner’s Association

July 25, 2024, 6:30 p.m.

Updates on projects in process

•  Address sign replacements for Isles and Wetlands

  • Review and discuss starting options from Eugene Sign & Awning

•  Proposal to use a new logo on mailings, printed materials and website

•  Proposal for new color palette for house colors

•  Proposal to move reserve funds to a high yield savings account

  Irrigation Updates

  • Majority of Irrigation has been repaired

  • The extent of these repairs should not require near as much work for upcoming years.

•  Outstanding issues

  • Praslin and Barger backflows had leaks and have been shut off.

    • Discuss the need for repairs vs. alternatives (i.e. mulching the area).

  • Root bound issues for parking strips along Jeffrey Way.

    • Discuss the need for repairs vs. alternatives (i.e. mulching the area).

  • Electrical issue on corner of Hamlet and Jeffrey Way.

  • Electrical issues on corner of Wales and Praslin (waters the entry way)

  • Replacement battery needed for zone on Wales

  • A few minor head replacements

DCR Revision Proposals

• Revise language on Common Property

• Profit Share for Homeowners in event of surplus

• Jackie is proposing an amendment to the bylaws that would allow the creation of “subgroups” within the community (i.e. The Classics, The Isles). The proposals intent is to allow the Association to facilitate and collect dues from homeowners in each subgroup and to provide additional services.

• Board will discuss final language of proposed amendment and the proposed voting process, Election Buddy.

  • Election Buddy is an electronic voting process that will aid us in accurately counting and tracking votes.

    •  https://electionbuddy.com

• Implications

  • Isles Homeowners would vote on the extent of services, if any, that they would like to have provided.

• Decrease in Association expenses, which would allow more focus on projects and improvements (sign replacements, power washing mailboxes, mulch replacement, better maintenance of common areas landscaping and tree maintenance)

• Budget Discussion for 2025

• Other Topics

Zoom Link: check your email for the zoom link, sent on April 24 from Metco Investment Realty

At this meeting we will be discussing:

• Proposed amendments to our bylaws that will provide clarity on association responsibilities and other opportunities to keep our neighborhood in compliance.

• Reviewing the Residential Guidelines

• Lawn maintenance responsibilities and to renew with Living Concepts or not

• Wetlands maintenance